The "desktop" interface of Colibri consists of a main vertical menu on the left and a horizontal toolbar tailored to the page context: the contextual menu. A menu at the bottom of the page, which remains unchanged regardless of context, provides quick access to certain tools such as the help centre.
This interface adapts according to the screen size to ensure maximum readability for the user.
Just below the Colibri logo is the team selector. When a Colibri software user is involved in several teams, they can select their working team from the drop-down list accessible by clicking on the current team's name.
To set a default team (the one Colibri will open on), go to your account settings (icon located at the top right of the screen).
Then select the default team from the drop-down list. You can also set the default language of the interface
The main menu
Each item in the main menu represents a module you can choose to subscribe to. Modules added later will also be visible in this menu. Here are the modules currently available:
- Consultations: this module prepares for the upcoming implementation of a schedule for booking appointments. It is already possible to schedule a consultation. The "Today" section allows the management of a waiting room by displaying the status of the day's consultations: To come, In progress, Completed or Cancelled. It is possible to filter the information in several ways: by consultation location, the healthcare professional concerned, consultation date, or criteria relating to the patient such as their name or date of birth.
- Patients: add, edit and delete Patient records. It is also possible to access all of the patient's health data from this module.
- Statistics: this module allows you to carry out a statistical report for a given period using various filters such as the type of consultation, category of location, precise consultation location and care modalities. The statistical report is entirely "auditable": you can directly view the records associated with a statistical result. So, for example, by clicking on the number of consultations performed over a given period in a location, you can display the list of consultations that led to this result.
- Import / Export (optional module): import of one or more patients and export of lists in .csv format with the possibility, for export, to filter by "tag" or patient characteristic (name or date of birth). Any duplicates are detected at the time of import.
- Event log (optional module): this is the ultimate tool for traceability! All actions that have taken place on a patient record are recorded in this log, whether it is the addition, modification or deletion of any information in the record (vaccination act, health profile element, additional examination, etc.). Each event is identified by its author and date.
- Schedule (optional module): this module allows you to manage appointment booking for each team member. For each appointment made, it is possible to schedule an automatic SMS or email reminder to the patient. The "Intervention" option in the Schedule module allows you to plan a vaccination operation at a given time in a chosen structure and to assign appointments collectively.
- Stock management (optional module): management of vaccine stocks and expiry dates.
- HPV (optional module): allows the digitisation of parental authorisation forms (module specific to the vaccination campaign in secondary schools).
- Invoicing (optional module): this invoicing module is particularly suited to travel medicine.
- Mentor Pro: a fast audit tool without the need to enter the patient's identity beforehand. Only date of birth, sex and municipality of residence are required. Taking into account patient characteristics (pregnancy, chronic condition, medical history, living and working conditions, entourage, travel, etc.) is optional. This vaccination audit is completely anonymous, and no data is stored online.
To activate an optional module, request a quote via support: "Contact us" button at the top right of this page.
The contextual menu
It consists of tabs that adapt to the context of each page.
The bottom menu
It consists of 3 menus allowing access
- to the latest news from the Colibri software
- to the help centre
- to the creation of a ticket
Very soon, a new menu will be added: the "Knowledge Centre" menu. It will provide access to vaccine information sheets as well as news published on the MesVaccins.net website (concerning vaccination, but also travel medicine).
The settings module
This module is accessible via the cogwheel located to the right of the vaccination centre name (under the Colibri logo).
- Consultation locations: this menu allows independent management of adding, editing and deleting consultation locations. However, to preserve the integrity of statistical reports, a location cannot be deleted as long as it remains associated with consultations. It will soon be possible to deactivate it if it is no longer used, making it invisible in the selection menus.
- Team members: this menu allows you to manage team members: delete a member or add new members by sending a single-use link. Thus, team management is completely autonomous.
- Tags: this menu allows you to manage tags and smart tags.
- Catalogue: this menu allows you to set the prices of certain vaccines, as well as the applicable VAT rate.