This module is designed for managing patient records. You can add, edit, or delete patient records here.
Attention: Deleting a patient record is only possible if no consultations are linked to this record. If a record contains one or more consultations, it cannot be deleted (to preserve traceability). See also How to delete a record created for testing?.
The list of patient records can be filtered according to various criteria: by name or date of birth to directly access a specific patient, or by “tag” in order to group and display a specific list of patients.
It is also possible to filter records “without tags”.
New for the vaccination campaign in secondary schools
An advanced sorting function for patient records has been created: pre-saved queries allow you to select student records according to relevant criteria. These criteria will apply in addition to the basic sorting criteria selected.
To display the list of queries, click on the double arrow to the right of the search fields.
Here are the currently available queries (some explanations in italics have been added for certain queries):
- Secondary school campaign: students to be vaccinated (all diseases)
includes students with at least one vaccination authorisation, whether this authorisation was given during the first semester of 2025 (previous school year) or since the form was opened this school year (since September 2025). Of course, “students to be vaccinated” means that students up to date are excluded from this list. - Secondary school campaign: students to be vaccinated (all diseases, enrolled since September 2025)
- Secondary school campaign: students to be vaccinated (all diseases, 24/25 campaign, 0 or 1 dose of HPV vaccine)
Includes students with authorisation given in the previous school year but likely to be vaccinated this year. - Secondary school campaign: students to be vaccinated against HPV
- Secondary school campaign: students to be vaccinated against HPV (24/25 campaign, only 1 dose)
Includes only students who started a vaccination schedule during the previous school year. - Secondary school campaign: students to be vaccinated against HPV (enrolled since September 2025)
- Secondary school campaign: students up to date with HPV vaccination today
- Secondary school campaign: students to be vaccinated against MMR
- Secondary school campaign: students to be vaccinated against dTcP
- Secondary school campaign: students to be vaccinated against meningococcal ACWY
- Secondary school campaign: students to be vaccinated against hepatitis B
Other queries will be added later, depending on the needs expressed by vaccination centres.
Advanced search is also available in the “Agenda” module, “Interventions” tab.
Please note that filters remain active as long as you stay in the patients module. Thus, if you open a record and then return to the list of records (by clicking the “Back” button), the previously defined filters will still be applied.
The list of displayed records can be sorted:
- By creation date (from most recent to oldest): 3 horizontal bars icon
- In ascending alphabetical order (A-Z): downward arrow icon
- In descending alphabetical order (Z-A): upward arrow icon
Simply click on the “Patients” column icon: with each click, the sorting changes and the icon changes.
You may see new patients in your list of records, unknown to your centre, with the “Shared by the user” tag attached to their record.
As this tag indicates, these records were created in Colibri from digital vaccination booklets shared with your centre by the patients. Even if these patients are unknown to your centres, it is not recommended to delete their records. Indeed, it is likely that these patients will make appointments at your centres. You will then have pre-filled administrative records, as well as pre-entered vaccination histories and health profiles.
To open a record, simply click on the corresponding line in the list. The “Identity” section of the patient is then displayed:
For complete help on the patient record, see the section Composition of the patient record
Watch the video tutorial: https://youtu.be/OK4h2ZKKuR4